Admin Officer (UAE Nationals Only)

SGS is looking to hire an Admin Officer (UAE Nationals Only) to join their team in Ajman.

• Provides administrative support to Operations Control on the day-to-day activities.
• Assist the operations in registration of jobs/samples in appropriates files.
• Ensure all jobs are invoiced promptly and correctly.
• Answer phone calls and assist the customer appropriately.
• Preparation of monthly reports with respect to revenue and expenses
• Archiving of job files for long term retention as per company policies.
• Maintenance of Petty Cash account.
• Maintaining ethical level of confidentiality.
• Verification of rates on the invoice against the quotations or per contracts agreed with client.
• Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
• Dispatch of documents and samples by courier.
• Dispatch of inspection/analysis reports & invoice to client via e-mail.
• Filing & label job files for archiving
• Monitoring of supplier rebates and invoice adjustments.
• Preparation and updating Operations/ Laboratory Monthly Revenue Report, unbilled revenue and to compute the accruals.
• Other administrative duties as assigned.