Administrative Officer

Eligibility (Mandatory): All UAE nationals are eligible to apply, as this role is designated to support the employer’s compliance with UAE Emiratisation requirements under applicable employment regulations. Applications from candidates who do not meet this eligibility cannot be considered.

Ajman University is looking to hire a Administrative Officer (UAE Nationals Only) based in Ajman.

SUMMARY OF FUNCTIONS:

Coordinates oversees, and/or performs various support activities, secretarial services, and confidential assignments for the Office of the Chancellor.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides support to all stakeholders; faculty, staff, students, etc., including screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes; and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares documents and correspondences for the office; handles incoming and outgoing correspondences and prepares responses as appropriate.
• Drafts, prepares, and edits presentations as requested.
• Translates documents from Arabic to English and vice versa.
• Handles the travel arrangements for the office.
• Gathers, enters, and updates data to maintain the office’s records and databases, as appropriate; establishes and maintains the filing system/archive of the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Orders, replenishes, and maintains office supplies and equipment.
• Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in business administration or a related field.
• 3- 5 years of experience directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS:

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence, presentations, and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Excellent customer service skills.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Fluency in English and Arabic.